STEM Adventure Summer Program Terms & Conditions

By registering for the STEM Adventure Summer Program you agree to these policies.
 

E-MAIL COMMUNICATIONS:

We use email as our primary means of communication for confirmations of registration, receipts, and general correspondence. Please check your email provider’s spam protection to ensure that STEM Adventure Summer Camp and Admins are defined as safe addresses so that emails from us will not be blocked.
 

FEES: Space is not guaranteed until full payment has been settled.
 

CANCELLATION/TRANSFER/REFUND POLICY:

• Full refunds, less transaction processing fees, will be issued for any cancellations occurring at least 30 days before the start date of your summer program week.

• 50% refund for cancellations received more than 30 days prior to the start date of your summer program week.

• NO REFUND for cancellations received less than 10 days before your summer program week begins.

• Registration fees are non-transferable between participants.

• If a summer program day or session is canceled due to low enrollment, you will receive a full refund.

• In the case of a natural disaster that affects our ability to host any session of the chess summer program, we will first search for an alternative host site. If no alternate sites can be found, we will issue full refunds.

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CONFIRMATION PROCESS:

You will receive an automatic confirmation email upon completion of your registration. If you do not receive a confirmation email soon after registration, it likely means that there was a transaction error, and you are not registered. Please send an email to askcoachchristian@gmail.com describing the issue as best you can. Our staff will research the issue and contact you with the next steps.
 

REQUIREMENT TO DISCLOSE SPECIAL NEEDS OR BEHAVIORAL ISSUES:

Prior to or at the time of registration, parents/guardians are responsible for notifying us of an officially diagnosed special need. Additionally, we must be informed if your child has been asked to leave another camp or summer program and/or if your child has had disruptive behavior during their time in any other program. If your child has an aide during school, they will need one during camp.
 

DISMISSAL FROM THE SUMMER PROGRAM:

If a child exhibits behavioral problems that preclude other participants or themself from participating safely in a group, staff may dismiss the child from continued participation in the chess summer program. Parents/Guardians will be contacted and asked to pick up the child as soon as possible. If a participant is dismissed for behavioral reasons, no refund will be issued.
 

LICE/NIT POLICY:

If we discover your child has nits or lice while they are at camp, staff will contact you to come to pick up your child as soon as possible. Students must be nit-free before returning to the summer program.
 

MEDICATIONS:

Our staff is unable to give regularly scheduled daily medications, so please administer those to your child before or after camp, or come by during the day if necessary. Medicine, prescription, or over-the-counter (OTC), on an “as needed” basis must be brought to camp in original packaging and given to the camp instructor(s) along with completed forms authorizing our staff to administer the medications. Relevant forms for prescription or OTC medications may be found on the summer camp website under the “Optional Forms” heading. Prescription medications require a physician’s signature so please plan accordingly.
 

You must also add information about these medications to your child’s emergency contact/medical information form. If there are any changes after submission, e-mail our office with updates at least one week before your child attends the chess summer program.
 

24-HOUR FEVER-FREE:

Your child must be fever-free for 24 hours before they can participate in chess summer program activities. If your child develops a fever while at the chess summer program, we will contact you and ask you to pick up your child as soon as possible.
 

FEES FOR LATE PICK-UPS:

Please arrive on time to pick up your child each day. Pick-Ups more than fifteen (15) minutes after the scheduled end time for a particular session are considered LATE PICK-UPS. All late pick-ups will be charged a $25 fee. An additional $10 fee will be charged for each 15-minute block of time thereafter until your child has been picked up from campus. On-site staff does not have the authority to waive any fees.
 

SIGNING IN AND OUT REQUIRED:

We require that parents/guardians sign their children into and out of the chess summer program daily with signatures and time. These records are used to monitor attendance and calculate any fees for late pick-up, so please make sure to enter information correctly and clearly. At pick-up time, staff will release participants only to someone listed on your authorized pick-up list.
 

PERMISSION FOR CHILDREN AGES 12+ and OLDER TO SIGN THEMSELVES IN AND OUT:

For participants ages 12 and older, parents/guardians may give permission for their children to sign themselves in and out. In this case, children are responsible for themselves before the sign-in time and after the sign-out time, and a “Permission to Leave Program Unaccompanied” form must be signed and turned in before the first day of the chess summer program session. Send an email to: askcoachchristian@gmail.com to request this form.

 

MEDIA CONSENT

STEM Summer Program participants and their legal Parent/Guardian understand that pictures and video recordings will be made of participants during chess summer program activity and consent to those pictures and video recordings being used as part of a record of the STEM Summer Program and to promote the STEM Summer Program.